Present at a Meeting

Standing ITS meetings offer opportunities for you to share project updates, new initiatives, and accomplishments, and receive feedback and support. Follow the instructions below to request being added to a meeting agenda.

IT Partners Forum (monthly)

The IT Partners Forum is aimed at anyone on campus who provides technology support or planning, or serves as a point of contact in the use of ITS-provided services. The forum providers the opportunity to present information and updates to the distributed technology community. These meetings are listed in the IT Events Calendar and broadcast online.

ITS Leadership Team Meeting (monthly)

This meeting brings together ITS leaders and managers to share news, initiatives, and project updates. Each meeting begins with attendees making brief announcements, followed by more in-depth presentations. Presentations slides from the meetings are posted on Tech Connection.

  • How to request: Submit a ticket ServiceNow using Business Service “IT Strategy and Management>ITS Communications>IT Events and Meetings.”

CIO Direct Reports Meeting (weekly)

The CIO Directs Meetings focus on technology leadership and project statuses. Minutes from these meetings are distributed to ITS staff via email.

  • How to request: Submit a ticket ServiceNow using Business Service “IT Strategy and Management>ITS Communications>IT Events and Meetings.”

IT Town Hall (quarterly)

The IT Town Hall brings together IT professionals from across campus for a discussion of the current and future state of information technology at Yale. Attendance is requested for all ITS staff; IT Partners are invited. Video and presentation slides from past IT Town Halls are available on Tech Connection.

  • How to request: Submit a ticket ServiceNow using Business Service “IT Strategy and Management>ITS Communications>IT Events and Meetings.”

Communicating with Business Operations

  • How to request: If you wish to communicate with business operations, please work with someone from the Change Management team or Operational Communications to coordinate.

BOLT (weekly)

In the same way that department business managers are responsible for ensuring this for their departments, BOLT is responsible for ensuring this for their respective areas and collectively for the University in total. It is the primary point of connection between central process owners and department business offices. BOLT facilitates the partnership with central process owners, and serves as the decision making body regarding issues that touch upon business offices.

2M Meetings (monthly)

2M Meetings offer a platform to disseminate information  and gather feedback from business managers; share best practices; develop mutual support systems and provide training opportunities. BOLT members chair Monthly Meetings (2Ms) for the business managers within their area, as applicable. The purpose of these meetings is to disseminate information; gather feedback; share best practices; develop mutual support systems; and to provide training opportunities.

Operating Group for Business Operations (monthly)

The Operating Group is appointed by the BOLT and chaired by the Senior Operations Manager. Under the authority delegated by the BOLT, the team partners with central process owners to provide the Business Operations’ perspective on operational matters. Additionally, this group serves as the decision making body for Business Operations regarding operational matters that affect business offices. The business operations communications officer will attend these meetings.

Business Operations Community Meeting (monthly)

BOCM is a monthly meeting open to the business managers and their staff. The primary purpose of this meeting is to disseminate information and is intended to parallel and coordinate with the Monthly Meeting agendas, as appropriate.

Leaders Exchange and Dialogue (monthly)

This two hour session provides an opportunity to “step out of the business, to work on the business”. Strategic initiatives and issues are presented and worked at the meeting, which provides direct access to University leaders. The session provides a forum to seek feedback on key issues and provides an opportunity for networking and social interaction.